About the Role
Responsibilities:
Administrative Support:
• Manage and maintain executive calendars, scheduling appointments and coordinating meetings.
• Prepare and edit correspondence, reports, and presentations.
• Assist in the preparation of grant proposals, reports, and other documents.
• Handle incoming calls, emails, and inquiries, providing timely and professional responses.
Office Management:
• Oversee day-to-day office operations and ensure a well-organized workspace.
• Order and maintain office supplies and equipment, anticipating future needs.
• Coordinate office events, meetings, and conferences, including logistics and materials preparation.
• Act as the point of contact for building maintenance and other service providers.
Data Management:
• Maintain and update databases, ensuring accurate and current information.
• Assist in the organization and filing of documents, both physical and digital.
• Manage sensitive information with confidentiality and discretion.
Collaboration and Communication:
• Facilitate communication within the organization and with external partners.
• Coordinate with team members to ensure seamless workflow and project execution.
• Collaborate with other staff to support events, programs, and initiatives.
Salary Range: $22-25 hours/Full Time
Requirements
The CA Black Women's Collective Empowerment Institute is a dynamic organization committed to advancing the rights, opportunities, and well-being of Black women and Girls in California. We strive to create an inclusive and empowered community through advocacy, education, and collaborative initiatives. As we continue to grow, we are seeking a dedicated and skilled Administrative Assistant/Office Manager to join our team.
Qualifications:
Proven experience as an Administrative Assistant or Office Manager.
Strong organizational and multitasking skills with attention to detail.
Excellent written and verbal communication skills.
Proficient in Microsoft Office Suite and other relevant software.
Ability to handle confidential information with discretion.
Knowledge of office management systems and procedures.
Commitment to the mission and values of the CA Black Women's Collective Empowerment Institute.
About the Company